2017 RFP and related documents can be found here. This funding cycle is closed. Award announcements will be posted soon.
Some helpful resources can be found here:
- Bidder's Conference PowerPoint
- SNAPS Shots ESG Eligible Activities: Homelessness Rapid-Re-Housing
- SNAPS Shots ESG Eligible Participants: Homelessness Rapid-Re-Housing
- SNAPS Shots ESG Rental Assistance and Lease Agreements
- SNAPS Shots Recipient Subrecipient Case Management
- SNAPS Shots Assigning Essential Services Appropriate Program Component
ESG Frequently Asked Questions (FAQ):
Q: The ESG scoring rubric indicates that application scores will be partially made on the following, "projected outcomes align with continuum goals". Please stipulate exactly what continuum goals the projected ESG outcomes should align with to obtain maximum points.
A: Effective RRH programs will achieve the following:
- Reduce the length of time program participants spend homeless;
- Exit households to permanent housing, and;
- Limit returns to homelessness within a year of program exit.
Additional CoC priorities for all ESG programs (RRH and Prevention) include the following:
- Program participates in and accepts referrals from the local coordinated entry system, OneHome;
- Program adheres to a Housing First model;
- Program enters high quality data into HMIS;
- Program has an ongoing performance improvement process that includes evaluation of household outcomes and household feedback.
Q: At the Bidder's Conference, you indicated that the scoring rubric would be made available.
A: It is now posted above with "RFP and related documents".
Q: We were not able to pull our CAPER, and have requested assistance from the HMIS Help Desk. We are concerned that we won't have the CAPER prior to the submission deadline.
A: If you don't have the CAPER due to issues with HMIS, please attach a copy of your HMIS Help Desk request in lieu of the CAPER and then send the CAPER once you have it to ESG@mdhi.org.
Q: Our request is for support of a new program. Because we are active HMIS users for other agency programs we are able and ready to track ESG-required data. However, for the application, we are unable to respond to the question about the quality completeness score for July – September 2017. For the same reason, we do not have a CAPER report for the proposed program to include in the attachments.
A: For agencies that do not have a current ESG program, it is fine to put “N/A” for these sections.
Q: What is the average size of an ESG award?
A: For the last funding cycle, prevention awards ranged from $50,000-$75,000 and RRH from $30,000 to $86,500. Awards for this funding cycle will be based on total award amount to MDHI from Division of Housing, and on the total pool of applications received.
Q: Are we able to keep a wait list or serve clients outside of OneHome?
A: Once OneHome is implemented for ESG, the HUD requirement is that each ESG program will receive 100% of referrals through the local coordinated entry system, OneHome. OneHome will make referrals based on our community’s prioritization criteria, matching individuals and families to the most appropriate resource.
Q: ESG Applicants must submit a signed OneHome Partner Agreement. Will this apply to all of our agency’s programs?
A: While we welcome your agency’s full participation in OneHome, there is space on the signature page to indicate for which programs you are making the agreement. It will fulfill the requirements of this RFP to put Emergency Solutions Grant on the ‘programs included’ line.
Q: Required attachments include Housing First and Fair Housing Policies. Do we need to attach our entire Policies and Procedures document/Admin. Plan, or can we attach just the relevant section?
A: Please attach the relevant section only, and clearly label from which document it’s pulled.
Q: What are the eligible and ineligible match sources?
A: Match must be for eligible ESG components and activities, expended during the contract period on ESG eligible clients. Further regarding matching CoC & ESG funds HUD has provided the following guidance: “CoC Program funds are not statutorily prohibited from being used to meet the match requirements for the ESG program. ESG Program funds are not statutorily prohibited from being used to meet the match requirements for the CoC Program. However, recipients and subrecipients must ensure that all match requirements are fulfilled, including the use of match funds for eligible program costs and participants.” ESG does prohibit the following funding sources from being used as match: SNAP benefits (food stamps), Housing Choice Vouchers or tenant’s portion of the rent.
Q: May we match other eligible ESG programs to RRH or HP?
A: No, as HUD states the matching funds have not been and will not be used to match any other Federal program’s funds nor any other ESG grant.
Q: What other DOLA funds can be used as match?
A: All DOLA funds can be used as match if they meet the following criteria:
- The matching funds are contributed to the ESG program and expended for the subrecipient’s allowable ESG costs.
- If the matching funds are from another federal program, there is no specific statutory prohibition on using those funds as match.
- The matching funds are used in accordance with all requirements that apply to ESG grant funds, except for the expenditure limits in 24 CFR 576.100. This includes requirements such as documentation requirements, eligibility requirements, and eligible costs.
- The matching funds are expended (that is, the allowable cost is incurred) after the date HUD signs the grant agreement for the ESG funds being matched.
- The matching funds are expended by the expenditure deadline that applies to the ESG funds being matched.
- The matching funds have not been and will not be used to match any other Federal program’s funds nor any other ESG grant.
- The recipient does not use ESG funds to meet the other program's matching requirements.
- The recipient keeps records of the source and use of the matching funds, including the particular fiscal year ESG grant for which the matching contribution is counted.
Q: Why is the budget so detailed?
The budget is more detailed than that of DOLA as MDHI is interested to understand how Rapid Re-Housing (RRH) and Homeless Prevention (HP) programs plan to use funds to consistently carry out these activities across the seven counties of the CoC.
Q: If our agency only provides homeless prevention (HP), do we need to provide a fair housing and housing first policy?
In this circumstance these policies seem incongruent on the surface however, the components of these polices are critical to the operation of Rapid Re-Housing (RRH) and Homeless Prevention (HP) programs in the CoC. If there are no fair housing policies at the agency, MDHI would seek further documentation to assure that clients are not discriminated against. Further, if there are no Housing First policies, MDHI would seek additional documentation to assure the HP project is low barrier. It would also be beneficial to describe your willingness to accept only OneHome referrals for HP services, once the system is ready to go live.
Q: Can the provision of case management be used as the match?
Yes, as long as the funding source for the case management is eligible as match.